CAPACITY AND SPRINT PLANNING
This Template is prepared for Plan your scrum team capacity and optimize your commitment during Sprint Planning.
This is designed for the scrum team, who estimate their capacity in hours, and during sprint planning distribute the story into small subtasks and assign them to team members and validate the team members allocation and estimation is in sync with their capacity.
There are 5 Sheets to capture the information. You will get the details of the sheet from the Details tab. below mentioned the list of Tabs you will,
- Definition
- Analytics
- Capacity
- Sprint Planning
- Estimation Accuracy
You will 6 different templates as below
9 Member Template (for 2 weeks and 3 Weeks sprint) – Two Template
15 Members Template (1 week to 4 weeks) – Four Template
Definition
The “Definition” sheet is the first sheet where you will configure the sprint for Capacity Planning
This sheet have 6 sections to define
1 Team Define the Team Name and Focus Factor
2 Current Sprint Sprint Name and Cadence
3 Holiday List List of Holidays fall under the sprint duration
4 Ceremony Time Capture the time for each ceremony or planned meeting
5 Team Member Team Members Name, Role and their allocation % to the Project
6 Individual Vacations Capture individual planned vacation time.
Note : There will be some default values when you are using it for the first time. Please change it accordingly
Analytics
The Sheet has the pivot table that you may need to refresh after any change on the definition sheet
Capacity
This Sheet is the Final output of the planned capacity. It’s a View only a Sheet to calculate and represent the capacity. If any changes are required, please change the definition sheet.
Sprint Planning
This sheet is you can use to plan your sprint my adding committed stories, with the task hours estimated by each team member, This Sheet will auto calculate the Planned Capacity and commitment Hours, with a graphical representation of utilization, and visual warning on over-commitment
Estimation Accuracy
This sheet is to use on the last day of the sprint or after the sprint closure, to calculate Over and Under Estimation
Limitations
| Max Team Member | 9 Member Template (for 2 weeks and 3 Weeks sprint) 15 Members Template (1 week to 4 weeks) | Total 6 Templates |
| Sprint Duration | 15 member : 1 Week, 2 Weeks, 3 Weeks & 4 Weeks 9 Members : 2 Weeks & 3 Weeks | |
| Holiday Rule | Team Holiday Override – Individual Holiday |
FAQ
Q1. Can I have more than 15 members?
Ans. For that change, you need to make lots of modifications, If you are good at Excel, you can make the changes. or you can look for our another capacity planner template, designed for 40 members.
Q2. If I need any support on customization, How can I reach you?
Ans. You can email us at support@agiledigest.com
Q3. Can I use this template for two or more teams?
Ans. Yeas You can, just make a copy and go ahead.
Video Tutorial
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